Senior Executive Assistant

is hiring an Executive Assistant to manage the calendar, communications, and logistics for two co-founders at a professional services firm. This is a remote, independent contractor role requiring high autonomy and proactive execution across integrated professional and personal coordination.

Responsibilities

• Manage executive calendars for two CEOs, integrating professional meetings, business travel, conferences, military commitments, and family coordination
• Attend key meetings, document action items, and track follow-up accountability
• Produce client-facing deliverables, executive summaries, and structured communications using AI tools such as Claude
• Coordinate travel logistics including flights, hotels, conference registrations, and personal schedule management
• Maintain delegated inbox workflows and escalate only specific needs
• Operate with full access to email systems, calendars, and internal platforms to execute independently without repeated instructions
• Represent leadership in communications and maintain professional judgment when handling sensitive information

Requirements

• Proven track record managing executive calendars integrating professional and personal commitments
• Experience attending meetings, capturing structured action items, and driving accountability
• Proficiency using AI tools (Claude, ChatGPT) to produce client-facing and internal deliverables
• Experience coordinating travel, conference registrations, and logistics
• Ability to maintain confidentiality and handle sensitive personal and business information
• Demonstrated ability to absorb information once and execute independently without repeated instructions
• Comfortable operating in fast-paced environments and escalating only critical blockers
• Remote-ready and responsive across US time zones

Benefits

• We offer health insurance for contractors
• Holiday Extra Pay
• The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
• We prioritize the mental health of our team members and offer mental health days to support their well-being.
• In addition to the base salary, performance-based incentives are provided.
• There is an annual review and appraisal process in place.
• There are ample opportunities for professional growth and advancement within the company.